Ubiqod Documentation

Documentation related to Ubiqod, the Field Activity Tracking Platform from Skiply.


How to associate a smartphone with a person to identify them?

With trackers such as QR codes, NFC, or Ubiqod Key, it is possible to link a smartphone to a user to make operations even faster and more secure. When this function is activated, the user only needs to perform one action with their smartphone: choose an option (for example, Arrival / Departure for on-site check-in). Cheating is limited: it becomes more difficult for malicious users to check in for someone else without their smartphone, which is harder to transfer than a badge or a code, for example. It should also be noted that this operation is always done without the […]

How to create timesheet automatically to My Hours with Zapier?

Connect Ubiqod to My Hours with Zapier Zapier is a no-code platform that enables users to connect various IT systems to automate tasks (known as Zaps). Ubiqod offers a built-in Zapier connector. My Hours is a timesheet app offering a generous free plan for employee time management. In this tutorial, you’ll learn how to send data received by your Ubiqod to My Hours in real time using the Zapier connector. Generate the Zap with the Built-in AI When creating a Zap in Zapier, utilize the “What would you like to automate?” feature. This allows you to specify your automation goal […]

Can I Track My Employees’ Positions Using Geolocation When They Start/Stop Work?

Yes, with Ubiqod, you can incorporate geolocation data alongside start and stop actions—and more broadly, for every action accessible through the interface—under the following conditions: You’re utilizing a QR code tracker, Ubiqod Key, or kiosk mode. By employing these tools, geolocation becomes an integral part of tracking, providing accurate location data for each action recorded. The geolocation option has been activated in the Interface configuration. This feature must be enabled to gather geolocation data, ensuring that each interaction with the system can be accurately placed on a map. Users have granted permission for geolocation during their initial use of the […]

Clockify Timesheet Automation

With the Clockify Dispatch for Ubiqod, you can send clock in and clock out data collected with Ubiqod in the field (QR codes, NFC clocks, hand-free clocking, Digital Timesheet, etc.) to Clockify, a time tracking cloud software. The clockify timesheet will be automatically filled with the Ubiqod data, in real time. Additionally, the free Clockify App for Ubiqod helps to manage PIN codes, badge lists, and sites directly in the Clockify backend. Send Data to Clockify Timesheet To send data to your Clockify account, go to the Dispatch menu, press the +CREATE button, and select Clockify Select an existing Clockify […]

How to turn a smartphone into a time clock kiosk?

Thanks to the Ubiqod platform, you have the possibility to turn any smartphone into a time clock for your employees and contractors. This tutorial was created with: – An old Redmi Go smartphone under 100 EUR equipped with Android 8 (for your information, the latest Android version at the time of writing this tutorial is 14) – The company’s Wi-Fi (no SIM card needed, but it’s also possible to use 3/4/5G) – QR code badges generated by the Ubiqod platform How does it work? Once configured, our smartphone can be used in 2 setups: – A wall-mounted time clock connected […]

Automating Work Requests with a CMMS

What is a CMMS? CMMS stands for Computerized Maintenance Management System. It is a software designed to structure and monitor a fleet of buildings and/or machinery. Software examples include IBM’s Maximo, MaintainX (used in the above video) or Fiix. Management of Work Requests Very often, CMMS offer functions that allow users to make work requests and to track the completion of these requests through a process or workflow. There are already several types of work requests: Manual requests, which users must enter into the CMMS when they notice a need for intervention Automatic requests, for example from machine sensors, which […]

Tracking Coat Check Activity Level During an Event

A contractor is responsible for coat checking during a sports event. They need to track the number of bags, pieces of luggage, and clothing items handled during this event for customer reporting and improved staff management. Collect data with connected buttons Smilio A is a set of connected buttons. It works on batteries for years and is wireless. You can use this type of keyboard: The device will be placed near the counters. Each time an employee takes items, they will press the button corresponding to the quantity taken. Every 10 minutes, the device will send the total number of […]

How to secure your app or form with Ubiqod key?

Ubiqod Key displays a QR code that changes at regular intervals. If you use an integrated interface (single/multiple choice, digit…), the Ubiqod platform will check if the QR code is valid. If you redirect the user to your own app or form, you will receive a token as a url parameter. This token must be checked after submission through an API endpoint. Add the token to the redirected URL In the redirection interface, check Validation token to add the token to the URL as URL parameter. You can customize the name of the parameter in the ADVANCED PARAMETERS. Check the […]

Adding your Ubiqod Key to your Ubiqod account

When you order an Ubiqod Key, you have to add it to your Ubiqod account before being able to use it on the platform. In the Ubiqod platform, go to Tracker > UBIQOD KEY section and click on the button +UBIQOD KEY. You should see this screen: When you buy a Ubiqod Key, Skiply sends you the order information by email. Check your spam folder if you didn’t receive it! Regarding the import options, only the first one is applicable to Ubiqod Key. By default, when you import a device, it will be activated, and therefore consumes credits. The next step […]