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monday.com QR code tracking

monday.com is a great tool to manage projects. By adding QR code tracking features, you can transform it into an even better field activity tracking tool.

In this tutorial, we will be able to locate the member of the cleaning team in real time accross NYC:

Geolocation of field workers with QR code and monday.com

If you only need to generate a link to your monday.com item in the monday.com mobile App, you can read this documentation (free feature).

What can you do with monday.com QR Code Tracking?

Combining the monday.com dispatch and the monday.com App for Ubiqod, you can associate a QR code to each item in the Work OS. You can generate the associated QR code in the Ubiqod interface, or directly in a column in your monday.com board (for instance when you create an item).

The QR code will use a Ubiqod interface to update the associated monday.com item. That means that this QR code will be usable by any third party not having access to your board, including customers, sub-suppliers or workers in a factory.

You can also use the tracker link to generate a NFC tag for each item, see NFC clocking example.

There are many use cases around this, including following examples:

– Tracking activity on a customer site (for instance for a cleaning or maintenance company)

– Track the status of an item during the manufacturing process

– Update the status of a renting car

– Update the stock level of an item

– Geolocate an employee at client sites or facility

How to link Ubiqod and monday.com?

Send data from trackers (QR codes, NFC or IoT) to monday.com in Ubiqod

Create an interface

Depending on the use case you want to implement in monday.com, you will have to create the corresponding interface in Ubiqod. As an example, we will implement a people geolocation tracker that will send the GPS position of the user and update it accordingly into monday.com.

Create an single choice interface, with a button, “Update my position” and activate geolocation:

monday.com QR code tracking: geolocation

Here are some examples of interfaces that can be used for monday.com QR code tracking:

– Digit to update remaining items in stock

– Single Choice Arrival / Departure for cleaning services follow up on site (similar to clocking with monday.com, without the need to use Make)

– Single Choice status to update the status column of a monday.com item

Create a dispatch

In the dispatch section of Ubiqod, create a monday.com dispatch. Each tracker associate with this dispatch will send data to monday.com in real time.

You need to create a monday.com connection (or select one if already done), select a board, and the column to update.

At the end, your dispatch page should look like this:

monday.com dispatch configuration for QR code tracking

Create a tracker (or do it with the App)

If you prefer creating trackers associated with monday.com items from the Ubiqod interface (or with the Ubiqod API), you need to add an external reference to each monday.com item:

Matching between trackers and monday.com items

We recommend using the monday.com QR code tracking App to do it easily with no effort (next section)

Configure the monday.com QR code tracking App

In order to use the following features, you need to install the App in monday.com.

Click on the button below to install the App (assuming you create a location type column in your board with the label location):

Follow the instructions in order to authorize Ubiqod to interact with your monday.com account.

The App includes 2 components:

– An integration to create and generate a Ubiqod tracker in monday.com and add the tracker link to a column. This link can be use to encode a NFC tag or to generate a QR code

– An item view that will display a QR code from the link created by the integration

Generating a link to the tracker when a new item is added

The integration must be added to the board. You can trigger automatically the creation of a Ubiqod tracker when an item is added, or when you press a button if you added a button column. The link of the created tracker will be displayed in a link type column in each item of your board (use the item view to see the associated QR code, or use it to encode a NFC tag).

Here is an example of successful configuration (search for Ubiqod when you add the automation):

Configuration of the monday.com automation to track activity with Ubiqod

Now, each time that you add an item, the link to the Ubiqod tracker will be provided. You can see it in your Ubiqod interface.

Add item view to display QR code for Ubiqod tracker

Click on a random item label (near the text, not directly on it). This will open the item view menu. Click on Add view:

Add item view to display the QR code

Search for Ubiqod (or look at the bottom of the list in the Installed App section).

Choose “Display item tracking QR code”.

Select the link column containing the tracker url.

Choose the size and the margin of the QR code.

Add item view to display QR code for monday.com item (will be opened in the mobile monday.com App)

This feature doesn’t even require a Ubiqod account, but you need to install the monday.com App (use the provided button provided in the previous section).

Follow the same steps as previous section, but choose Monday.com item tab:

Direct monday.com QR code item

To know more about this feature, read this article.


The price of the Ubiqod App in monday.com is free.

You must purchase credits to use this app with Ubiqod, as per the Ubiqod price list. If you have questions about pricing, need help estimating your costs, or want a discount for large volumes, please contact our sales team.

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